New Employee Onboarding

Automating the process so you can sit back and relax!

Are your new employees taking too long to become productive? Struggling to identify inefficiencies in your onboarding process? Is the training and compliance processing requiring a substantial team effort? It's time for a change.

Objective

Automate new employee onboarding

You’ve done the hard work in hiring a new employee. Now you need to train them on your policies and procedures. Sounds simple, right?

Many organizations are plagued with problems trying to automate these steps. Whether it’s resource constraints, legacy systems, complicated procedures, challenging regulated training requirements, or resistance internally to change, this objective is achievable.

Thinking Cap LMS provides many intelligent automation features to aid in this endeavour, allowing you to sit back and let the LMS do the hard work.

Experience

Ideal journey

Dive into our vision, and step through the ideal approach to meeting this goal.

Step 1

Employee's new LMS account is created

LMS connects with HR system. Employee data is received and triggers the automatic creation of a new account.

Step 2

Employee receives new account notification

Account creation automatically triggers the sending of a notification to the employee (email or text) of their new account.

Step 3

Employee is connected with manager(s)

HR data triggers a creation of a connection between the employee, their manager and other team leaders.

Step 4

Employee is automatically enrolled in onboarding activities

Employee is automatically matched with the onboarding learning path related to their job (i.e., based on their job role, level) and the activities inside.

Step 5

Employee receives enrollment notification(s)

Enrollment automatically triggers the sending of a notification to the employee (email or text) of their new account.

Step 6

Employee's manager receives regular digest of LMS activity

Email summaries are regularly sent to keep managers informed of their learners' progress, ensuring they are aware of any necessary follow-up actions.

Step 7

Employee completes activities

Employees open each of the activities (elearning, instructor-led, assignments, etc.) and complete each one.

Step 8

Employee receives enrollment reminders

Incomplete activities automatically triggers the sending of reminders to the employee of their new account.

Step 9

Employee's manager receives escalation notifications

Continued incomplete activities automatically triggers the sending of notifications to the employee's manager.

Step 10

Employee's manager signs-off on skill demonstration activities

Activities requiring a manager to verify skill or completion, are prompted to certify completion.

Step 11

Employee completes onboarding learning path

Each activity the employee completes, rolls up to the overall learning path status. When the last activity is required, the learning path is completed.

Step 12

Stakeholders receive regular learning path enrollment reports

LMS administrators, managers, and stakeholders automatically receive their requested reports, with their requested data, at their requested cadence.

Step 13

Employee is awarded a certificate of completion

A PDF certificate of completion is automatically generated based on a custom template.

Step 14

HR system is notified of completion

Automated message is sent to the HR system of the employee's completion.

Implementation

Thinking Cap LMS features make this possible

User Synchonization

Integrate with your enternal employee data source, and automatically update your employee data, including creating accounts for new employees and assigning their supervisor.

New account notification

Customize your new account notification to send an email to your new employees directing them to the LMS.

Connections

Automatically connect your employees with their managers, skip-level managers, team leaders, mentors and more.

Automated enrollment

Automatic enrollment allows you to define the audience (whether simple or complex) for each activity, such as your onboarding learning path, enrolling and even withdrawing them as need be.

Enrollment notification

Customize your enrollment and enrollment reminder notifications to send an email to your new employees directing them to the LMS.

Activity types

Create a variety of different types of activities from elearning and in-person/webinars ILT essions to videos, PowerPoint, skill demonstration, comprehension, external training and more.

Learning paths

Bundle all of the onboarding activities, regardless of the type of activity, into a learning path, presenting employees with a clear road to completion.

Content Libraries

Integrate content from external suppliers, such as our partner content providers: ezector, GO1, LinkedIn Learning, OpenSesame and more.

Due date notification

Customize your due date-related notifications to send an email to your new employees (and possibly their managers and skip-level managers) who have not completed their activities directing them to the LMS.

Overdue repeating notifications

Customize your overdue notifications to send a different email at repeating cadences to your new employees, their managers and skip-level managers who have not completed their activities directing them to the LMS.

Certificate

Customize your certificte templates, which generates a PDF for each learner as they complete the activity.

Completions reports

Reports can be generated either on an ad-hoc basis or scheduled to run regularly, catering to the needs of both your team and stakeholders.

Sync completions

Integrating your LMS with with your internal systems or shared data store (i.e., AWS Aurora) will send near-realtime enrollment completions data.

Onboarding services

Our onboarding team will set all of this up for you, while they onboard you into Thinking Cap LMS.

Benefits

Thinking Cap will make your life easier

There are many benefits to implementing these changes that go beyond the obvious.

Accelerates onboarding

A streamlined onboarding process reduces the time it takes for new employees to become proficient.

Consistent training

Standardized and approved onboarding ensures consistency for all employees.

Compliance and risk management

Employees complete required training faster, meeting your compliance, ploicy and safety requirements sooner.

Time saving

Removes the manual tasks such as account mangement, enrollment, notifications, escalations and reporting.

Manager involvement

The sooner a manager knows an employee has training to do, the faster it gets done.

Improved reporting

Enhanced tracking enables more effective reporting on training and compliance.

Scability

Scales to accommodate an increasing volume of new hires and new levels of management.

Share the Solution

You're going to love what Thinking Cap can do for you

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Resources

Looking for more insights?

Explore the possibilities of automating your new employee onboarding with us. Discover streamlined processes, efficient training, and enhanced tracking, ensuring a standardized onboarding experience for all employees. We're here to help you elevate your onboarding practices.